Data Privacy Policy
Church of God
Parkburn Road
Kilsyth
North Lanarkshire
G65 9DG
Charity Number: SC012873
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”)
Who are we?
Church of God is the data controller. This means it decides how your personal data is processed and for what purposes.
Church of God, Kilsyth is in fellowship with the Elim Pentecostal Church (formal name is Elim Foursquare Gospel Alliance) which is a registered charity (SC037754 Scotland, 251549 England & Wales.) Church of God, Kilsyth is therefore affiliated with this charity, and their principal office is Elim International Centre, De Walden Road, West Malvern, WR14 4DF.
The registered charity number of Church of God, Kilsyth is SC012873.
How do we process your personal data?
Church of God complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
Types of personal data we may process
We process personal data about members, adherents, staff, suppliers, contractors, donors, friends, and supporters and other individuals connected with Church of God.
The personal data we process takes different forms – it may be factual information, expressions of opinion, images or other recorded information which identifies or relates to a living individual. Examples include:
● Names
● Addresses
● Telephone Numbers
● E-mail addresses
● Family details (where applicable)
● PVG information
● Employee information
● References given or received by us
● Information provided by professionals or organisations working with individuals
● Courses, meetings or events attended
● Images, audio and video recordings i.e. church services, children’s activities, baptisms etc
● Financial information
● Where appropriate, information about individuals’ health and contact details for their next of kin
As a church and charity we may also need to process special category personal data (e.g. concerning physical or mental health, race or ethnicity, sexual life, religion) and criminal records information about some individuals. We do so in accordance with applicable law (including with respect to safeguarding or employment) or by explicit consent.
We use your personal data for the following purposes: -
What is the legal basis for processing your personal data?
The ways in which we collect and process your data must conform to the guidelines set out by the GDPR. We will process your data for the following reasons, and with the following conditions:
Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with the Pastor and Leadership, where appropriate and only if you have given consent. We will only share your data with third parties outside of the church (i.e. Elim Ministries) with your consent.
How long do we keep your personal data?
Depending on how you engage with us and the nature of the information it may be necessary for us to store your personal data for shorter or longer periods of time. Either way, we will only store your personal information for a legitimate and lawful reason and only for as long as is necessary.
For more details on retention details please contact [email protected]
Your Rights Under The GDPR
You have the following rights under the new legislation, and we are lawfully required to uphold them, with regards to your data.
Removing Your Data
You can ask us to remove your data from our systems at any time, simply by emailing the church office on [email protected] Please note that the removal of your data might mean that you miss out on church events and ministry events. If you’d like to us to re-collect your data, please fill in another consent form and hand it in to the church office.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the church office at [email protected]
Complaints
If you are not satisfied with the way that we have handled any of your requests or queries relating to our use of your personal data then you can contact the Information Commissioner’s Office at https://ico.org.uk/ The Information Commissioner’s Office is the statutory body responsible for overseeing data protection legislation and law in the United Kingdom.
Parkburn Road
Kilsyth
North Lanarkshire
G65 9DG
Charity Number: SC012873
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”)
Who are we?
Church of God is the data controller. This means it decides how your personal data is processed and for what purposes.
Church of God, Kilsyth is in fellowship with the Elim Pentecostal Church (formal name is Elim Foursquare Gospel Alliance) which is a registered charity (SC037754 Scotland, 251549 England & Wales.) Church of God, Kilsyth is therefore affiliated with this charity, and their principal office is Elim International Centre, De Walden Road, West Malvern, WR14 4DF.
The registered charity number of Church of God, Kilsyth is SC012873.
How do we process your personal data?
Church of God complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
Types of personal data we may process
We process personal data about members, adherents, staff, suppliers, contractors, donors, friends, and supporters and other individuals connected with Church of God.
The personal data we process takes different forms – it may be factual information, expressions of opinion, images or other recorded information which identifies or relates to a living individual. Examples include:
● Names
● Addresses
● Telephone Numbers
● E-mail addresses
● Family details (where applicable)
● PVG information
● Employee information
● References given or received by us
● Information provided by professionals or organisations working with individuals
● Courses, meetings or events attended
● Images, audio and video recordings i.e. church services, children’s activities, baptisms etc
● Financial information
● Where appropriate, information about individuals’ health and contact details for their next of kin
As a church and charity we may also need to process special category personal data (e.g. concerning physical or mental health, race or ethnicity, sexual life, religion) and criminal records information about some individuals. We do so in accordance with applicable law (including with respect to safeguarding or employment) or by explicit consent.
We use your personal data for the following purposes: -
- To send you the Church of God one off update bulletins.
- For the Pastor/Leadership to contact you with regards to pastoral concerns/duties and church/ministry events.
- To contact and organise volunteers for our weekly rotas.
- For the organisation and running of the Stewardship Ministry.
- For the organisation and running of the Worship Ministry.
- For the organisation and running of our Sound and Media Ministry
- For the organisation and running of the XLR8 Youth Ministry
- For the organisation and running of the Relevant Study Groups.
- For the organisation and running of the Ladies’ Ministry.
- For the organisation and running of the Little Coggers Group.
- For the organisation and running of the ROKK Club Ministry.
- For the organisation and running of the Children’s Activities/Children’s Church.
- For the organisation and running of the Grapevine Café
- For the organisation and running of the Golden Days Ministry
- For the organisation and running of the Ladies Bible Study
- For the organisation and running of the Keep Fit Ministry
- For the organisation and running of the Connect Ministry
- For the organisation and running of the Catering Ministry
- For the organisation and running of our Bus Ministry
- For the organisation and running of our Building Maintenance Ministry
- For the organisation and running of the D:Group Ministry
- For the organisation and running of the Inspire Ministry.
- In order to organise and run Alpha Courses.
- In order to facilitate giving/offerings and to process Gift Aid.
- To organise payroll for paid church staff.
- In order to organise and perform events such as conferences, dedications, weddings, baptisms and funerals.
- To keep track of members and membership details.
- In order to aid in Missions work.
- In order to facilitate and promote evangelism.
What is the legal basis for processing your personal data?
The ways in which we collect and process your data must conform to the guidelines set out by the GDPR. We will process your data for the following reasons, and with the following conditions:
- Consent - We will explicitly ask your consent when collecting or using your data. Please fill in a Consent Form, which will allow you to tell us exactly how we can collect, use and store your data.
- Contract - to fulfil our contractual obligations to you; or because you have signed up for something - i.e. you have asked to be informed using the monthly brochure, or you would like information about any of our ministries/activities. Legal Obligation - we will collect, store and process your data if it is necessary to comply with a legal obligation, for example for the processing of Gift Aid claims with HMRC.
- Vital Interest - we can use and take your data if it is necessary to protect someone’s life; for instance, accessing medical forms if a child appears to have an allergy.
- Public Task - this means that any data we collect for this purpose must perform a specific task in the public interest that is set out in law. For instance, keeping historical records of weddings or funerals would fall under this category.
- Legitimate Interest - this is the most common reason we would use your data. This means that the data we hold for you would be used to aid in the normal running of the church and our ministries. For instance, if you are on any of our rotas, it is within legitimate interest for us to hold your data in order to maintain these rotas.
- Special Category Data - this is data such as age, race and religion. This data is usually more sensitive and therefore requires more protection. This kind of data, for us, would most likely be with regards to children and child protection, as well as religious beliefs.
- Criminal Offence Data - We have the right to hold and process this data if it is deemed necessary - i.e. for job applications or for PVG applications. This is to ensure that we can protect the interests of the members of our church.
Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with the Pastor and Leadership, where appropriate and only if you have given consent. We will only share your data with third parties outside of the church (i.e. Elim Ministries) with your consent.
How long do we keep your personal data?
Depending on how you engage with us and the nature of the information it may be necessary for us to store your personal data for shorter or longer periods of time. Either way, we will only store your personal information for a legitimate and lawful reason and only for as long as is necessary.
For more details on retention details please contact [email protected]
Your Rights Under The GDPR
You have the following rights under the new legislation, and we are lawfully required to uphold them, with regards to your data.
- Right to be informed - we will let you know exactly what data we are taking, why and how it is stored. You have the right to withdraw consent at any time.
- Right to Access - you have the right to ask us to access any of the data we hold for you, and we must comply within 30 days.
- Right to rectification - we must update your data within 30 days, if you tell us that the data we hold for you is incorrect.
- Right to object - you can object to some types of processing. For example, to fundraising requests. Again, we must honour this within 30 days.
- Right to erasure - you can ask us to erase your data at any time, and we must comply with this, EXCEPT when your data must be held for legal reasons (i.e. gift aid donation records).
- Right to Restrict Processing - this applies if we are correcting any of your data. We will not process or use your data until the corrections have been applied.
- Right to Data Portability - any portable data we hold for you (i.e. on USB memory devices) must be protected to the best of our ability, in order to avoid data breaches.
Removing Your Data
You can ask us to remove your data from our systems at any time, simply by emailing the church office on [email protected] Please note that the removal of your data might mean that you miss out on church events and ministry events. If you’d like to us to re-collect your data, please fill in another consent form and hand it in to the church office.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the church office at [email protected]
Complaints
If you are not satisfied with the way that we have handled any of your requests or queries relating to our use of your personal data then you can contact the Information Commissioner’s Office at https://ico.org.uk/ The Information Commissioner’s Office is the statutory body responsible for overseeing data protection legislation and law in the United Kingdom.